Vendor Quality Documentation Review Program

This program is a centralized, annual documentation review process designed to streamline the exchange of vendor quality and regulatory information across the eye banking community.

Vendors submit standardized documentation once per year, which is reviewed using published criteria. Upon completion, materials are made available securely to EBAA member eye banks.

This program is documentation-based only. It does not constitute vendor certification, endorsement, accreditation, or regulatory approval.

What This Means for EBAA Members

This program gives your eye bank access to a centralized set of vendor documentation that has been reviewed by an EBAA Quality Assurance Taskforce.

Instead of requesting the same materials from multiple vendors, your team can access documentation through a secure EBAA portal and use it to support your internal vendor qualification process.

What You Can Access

EBAA members receive:

Vendor-submitted quality system and regulatory documentation
- This may include ISO Certification, federal/state licenses, last audit details, policies and procedures, cleaning procedures, records retention policy, QA manual, as well as a questionnaire about their QA program.
A standardized documentation review summary

This information is intended to support your internal review and decision-making processes.

How It Supports Your Work

The program is designed to:

Reduce duplicative documentation requests to vendors
Improve consistency in how documentation is reviewed
Save staff time on administrative follow-up
Provide a reliable starting point for vendor evaluations

Important Considerations

Use of this program does not replace your eye bank’s responsibilities.

Each EBAA member eye bank remains responsible for:

Vendor qualification and approval
Review of Certificates of Analysis (COAs)
Lot-specific verification and acceptance
Compliance with FDA regulations (including 21 CFR 1271) and other applicable requirements
Ongoing supplier oversight

What EBAA Needs from YOU

For EBAA to succeed, we need visibility into the vendors you work with and, if possible, your points of contact. Please complete this form to share information about your current vendors.

Vendor Contact Information from Eye Banks

Eye Bank Name

First Name

Last Name

Please list as many vendors as possible along with their contact information to help EBAA build a comprehensive vendor document repository. If you don’t have a specific point of contact, include any general details you have for reaching the company. (NOTE: click the + on the right side in order to add a new vendor)

Vendor Name

Products or Services You Receive from Them

Contact Name

Contact Email

Contact Phone

If you have any of the following documents from a vendor you work with and are willing to share them with the membership, please upload them here: ISO certification; federal, state, and local registrations/licenses; dates of inspections since the last audit and the responsible parties; results of inspections since the last audit, including any findings that led to process changes; a master list of policies and procedures; general cleaning procedures; a records retention policy; and/or a QA manual. Please make sure the file is clearly labeled with the vendor and file type.

Drop files here or

Max. file size: 256 MB.