By attending any EBAA event, you agree voluntarily to abide by the following guidelines.
Presentations:
An author who submits a presentation for consideration at the Annual Meeting must intend to attend and present at the meeting once the submission is accepted into the program. Repeated or consecutive last-minute cancellations by presenters may result in future submissions being denied.
All presenters will agree to comply with deadlines and speaker guidelines.
Photography:
EBAA requests that attendees not take photographs or videos during sessions because they are disruptive to the presenters.
EBAA reserves the right to use photographs and videos of attendees and presenters during any EBAA event for informational and promotional purposes.
Harassment and Safety:
EBAA provides a safe, hospitable, and productive environment for everyone attending our events, regardless of ethnicity, religion, disability, physical appearance, gender, gender identity, sexual orientation or organization affiliation.
It is important to remember that a community where people feel uncomfortable or threatened is neither healthy nor productive. Accordingly, EBAA prohibits conduct involving intimidation, threats, or harassment during our meetings and conferences. This policy applies to speakers, staff, volunteers, exhibitors and attendees. Conference participants violating these rules may be expelled from the conference, at the discretion of EBAA leadership.
Harassment of EBAA meeting participants will not be tolerated in any form. Harassment includes offensive gestures or verbal comments related to ethnicity, religion, disability, physical appearance, gender, sexual orientation or organization affiliation in public spaces; deliberate intimidation, stalking, and following; harassing photography or recording; sustained disruption of talks or other events; and inappropriate physical contact or unwelcome attention. Participants asked to stop any harassing behavior are expected to comply immediately. If a participant or exhibitor engages in harassing behavior, EBAA leadership may take any action they deem appropriate, ranging from a simple warning to the offender to expulsion from this and future conferences. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact EBAA staff who can work with appropriate EBAA leadership to resolve the situation.
EBAA staff will work with hotel/venue security and/or local law enforcement, and otherwise assist those experiencing harassment, to enable them to feel safe for the duration of the conference. We value your participation in our events and want to make your experience as productive and professionally stimulating as possible.
Expected Behavior:
EBAA events are a place for learning, networking, collaboration, and discussion regarding the newest developments in eye banking and corneal transplantation. It is expected that everyone who takes part in the meeting will act respectfully to one another and will behave accordingly:
- Communicate openly with respect and consideration for others, valuing a diversity of views and opinions.
- Avoid personal attacks directed toward other attendees, participants, volunteers, exhibitors, staff and suppliers/ vendors.
- Be mindful of our surroundings and your fellow participants. Alert staff if you notice a dangerous situation or someone in distress.
- Respect the rules and policies of the hotel, contracted facility, or any other venue.
- Request permission from speakers before recording or taking photographs during their presentation. Turn off any ringers or otherwise disrupting devices during sessions.
- Abstain from discussion that could be considered anti-competitive, including general price trends, approaches to pricing, allocating or dividing customers and territories, boycotting or refusal to deal with any competitor or third party.
- Act responsibly, especially during social events where alcohol may be present.
Unacceptable Behavior:
It is important that our meeting be a place where no attendee, exhibitor, speaker or staff is ever belittled, criticized or made to feel unsafe. The following behavior will not be tolerated:
- Harassment, intimidation, or discrimination in any form.
- Physical, written, or verbal abuse of any attendee, speaker, volunteer, exhibitor, staff member, service provider or other meeting guest.
- Examples of unacceptable behavior include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, threatening or stalking any attendee, speaker, volunteer, exhibitor, staff member, service provider or other meeting guest.
How to file a complaint:
Please contact Kevin Corcoran at Kevin@restoresight.org.
- All reports are kept confidential to the extent possible. We do not share the names of reporters with leadership when determining next steps.
- You may choose to submit an anonymous report. Please note that while we will keep track of anonymous reports, we cannot act on a single anonymous report without further corroboration.
- All reports are taken seriously and will be investigated.
- We will gather all relevant details and information (verbal or written) from the reporter, the target (if they are not the reporter), and witnesses. Please note that investigations may extend beyond the end of the meeting.
- The outcomes of investigations and subsequent sanctions will not be made public; however, those reporting incidents may request to be informed of the outcome.
- In addition to the actions that may be taken at meetings (as described above), violators of the code of conduct will receive written documentation of the actions taken at and following the meeting.
